Associate Director Facilities Operations #3603F-04-22
Associate Director Facilities Operations
$72,151.00 - $83,650.00 Annually
Tulsa Community College is committed to creating equitable and inclusive work environments to support the success of the full range of our employees. We believe that employees who feel valued and respected will create policies, programs, practices and services to effectively meet the needs and exceed the expectations of our increasingly diverse student populations. We encourage candidates to apply who have demonstrated capacity to create inclusive work environments, to work effectively on increasingly diverse teams, and to serve the increasingly diverse college community. We are committed to hiring and retaining a racially diverse, culturally competent staff at all levels of the organization who not only reflect the demographics of our students, but also continue to deepen their skills and competencies to serve the full range of our community.
In collaboration with the Director of Facilities Operations, this role is responsible for the supervision of the facility operations and maintenance of a multi-campus community college, ensuring compliance with all state and federal codes & regulations. This role also serves as the project lead/coordinator for a variety of facilities and departmental projects.
1. Serve as the project lead and coordinator on a variety of facilities-related capital projects addressing deferred maintenance, capital renewal, and other facility enhancements.
2. Meet with internal and external stakeholders for project scope/planning. Coordinate the development of budgets, scheduling, cost estimates, specifications, and other information related to project and remodel development. Ensure compliance with TCC guidelines and standards, policies and procedures, and CAD standards.
3. Develop bidding/solicitation RFP documentation, engage with vendors to answer questions and clarify requirements, evaluate proposals and bid responses, and make award recommendations in incoordination with Facilities leadership and Purchasing/Accounting.
4. Negotiate and implement facilities operations contracts and oversee contractors across all campuses including fire alarm, sprinkler system, elevator, and other large equipment maintenance programs.
5. Monitor, track, and analyze energy and water usage in campus buildings. Provide energy and water-usage data and identify opportunities for equipment and building sustainability and conservation improvements. Manage relationships with utility providers to validate billings and to ensure eligible discounts and credits are made available.
6. Responsible for the design, selection, price negotiation and ordering of furniture/fixtures and equipment (FF&E) to include coordinating delivery and installation services.
7. Provide Facilities leadership by planning, communicating and executing departmental requested program, classroom, and office moves with coordination amongst all stakeholders as needed.
8. Review Facilities department data and information including help desk initiated work orders, air quality, and other facilities related metrics. Ensure departmental data/information is up to date, accurate, and in compliance with guidelines, standards, and policies.
9. Work with the Director of Facilities Operations to develop, prioritize, maintain, and budget a five-year plan(s) for Facilities projects ranging from deferred maintenance to new construction.
Bachelor's degree in Facilities Maintenance, Business, Construction Management, or a related field.
Five years of experience in multi-campus facility operations, preferably in an administrative role.
Ability to interpret and implement local, State, and Federal laws and regulations as they pertain to facility operations, equipment, and personnel.
Experience with service contract negotiation and management.
Ability to interact and work effectively with others.
Ability to work successfully as a member of an administrative team.
Experience with budgeting.
Project management experience.
Ability to travel between TCC campuses.
Experience with Microsoft 365.
Experience in higher education.